Associations

Elections made simple & participation made easy with online voting

Let’s see what our solutions can do for your association.

why online voting

Easy, cost-effective & supported by an experienced team

Our online voting solutions make planning and organizing any association election simple, with just a few easy steps. During the voting period, members can participate from any location and on any device connected to the internet, helping to boost participation. Our team of election experts will also be right by your side, helping you manage every step of the process for a smooth and successful event.

the process

What it takes to run an association election with online voting

Associations hold regular elections for leadership positions and a board of directors, and may hold various other votes for local representatives, councils and committees. These elections might also coincide with an Annual General Meeting (AGM). No matter the election type, implementing an online voting solution follows a simple process.

Is online voting allowed in your association?

Associations often have bylaws that dictate how elections and decision-making processes can be run. Prior to planning your online voting process, ensure that your association’s bylaws allow for the use of online voting technology.

How can you update your bylaws?

If the use of online voting technology is not allowed in your association’s bylaws, you may need to conduct a vote or petition the board of directors to amend the regulations. The amendment process is also typically detailed in the bylaws.

Creating an up-to-date
voter list

In an online election, your voter list will need to be accurate and complete with voters’ information so that they can receive the necessary materials for voting online. This information often includes an email address and/or telephone number, as well as a personal ID or membership number.

Sending the voting credentials

When the voter list is complete, each voter will receive their credentials for securely logging on to the voting portal via email or SMS. Our experienced team will help you through this part, so you have nothing to worry about.

Generating the online ballots

Before the election, you will also need to create the ballots. Since members may be voting for both regional and association-wide positions, you might have to create multiple ballots. Thanks to our solutions’ streamlined designs, though, this doesn’t take much time at all.

Voting
begins

When the voting period is open, participants can log on to the voting portal using their previously sent credentials. Voting is as easy as choosing your preferred candidate or option, confirming your choice, and casting your ballot.

Calculating results

After the voting process, each ballot is securely decrypted, preserving each participants’ anonymity (unless otherwise specified), and is automatically counted. Results can then be verified by the election committee and published
online.

Verifying
the election

Every step of the voting process can be verified by third-party auditors, if necessary. Participants can also individually verify that their ballot was correctly cast by using a voting receipt sent to them just after voting.

BENEFITS

What your association stands to gain

How can our technology meet your electoral needs?
Efficient Voting Processes

With recurring elections for leadership positions at various levels, associations need a reusable and easy-to-manage voting solution. Our technology simplifies the planning process and integrates easily alongside paper voting channels to save time and
streamline every event.

Live Voting Capabilities

Association elections may align with AGMs, in which voting takes place during the meeting. Our solutions seamlessly allow for live participation from both remote and in-person voters, meaning results are available immediately.

Reduced Costs

Printing ballots for each election or vote is costly and heavily reliant on paper resources. An online voting solution minimizes waste, decreasing your carbon footprint and increasing cost savings.

Guaranteed Electoral Security

Our online voting solutions are equipped with the highest security measures to ensure election integrity and voter privacy at every step. Each voting process is also completely verifiable, solidifying participant trust with the heightened transparency.

EXPERIENCE

Some of our customers using
our solutions:

SUPPORT

Get support & Advice

Our team of experts knows the ins and outs of any election

We know that each election is unique and comes with its own set of needs and challenges. With over 20 years of experience with elections of all kinds, all sizes, and all complexities, our team of qualified election experts is ready to help you organize an efficient, accessible and secure online voting election. We will be with you every step of the way, right from the beginning. So, ready to get started?